Supplier assessment & data collection
Qualify suppliers once. Keep them compliant every year.
A shared data room with every supplier, where AI drafts and scores their answers from the documents they already hold — and next year, they update only what changed.
Late answers, lapsed certificates and no single view.
Chasing suppliers.
Suppliers are often overwhelmed by questionnaires from all their customers, struggling to supply the same information year on year.
Expired documents slip through.
A certificate that lapsed last month sits in a shared drive until an auditor finds it.
No single view before the audit.
Supplier status lives in spreadsheets across sites and teams — slow to refresh and hard to trust.
How ComplAi keeps every supplier current — year after year.
A continuous channel with every supplier.
Collaborative data rooms with your questionnaire and document list built in. Suppliers maintain their evidence year on year and update only what changed, instead of starting from an empty form.
AI scoring, so you read only what needs a second look.
ComplAi drafts each supplier’s answers from their own documents, scores coverage and flags what is partly or not covered. You spot-check and raise corrective actions inside ComplAi.
AI data extraction.
Trade names, certificate expiry dates, country of origin, tariff codes and ID numbers are extracted for the supplier to validate — and expiry dates stop slipping through.
Supplier evidence ready for the technical file.
Medical device dossiers and ISO 13485 purchasing controls require supplier identification, material composition and substance declarations. ComplAi keeps that evidence complete and current in one place, so it is ready when the file goes to the notified body.
How it works for your suppliers
Welcome
guidance, links and the list of documents you need.
Upload
their existing policies, certificates and data sheets.
Draft
one click drafts a scored response from the best supporting passages.
Review and improve
gaps highlighted; add documents and re-run.
Submit
you review, follow up and track status on one dashboard.
Requirements covered
- ISO 13485: §7.4 purchasing controls
- EU MDR: Supplier controls
- EU REACH: Chemical substances
- ESG CSRD: Sustainability data
- Leaping Bunny: Cruelty-free ingredient claims
Medical devices, chemicals, cosmetics and any industry where supplier evidence lives in documents.
For chemical and ingredient producers
Ingredient and raw material producers sit in the middle of the chain: they collect data from their own suppliers and answer the same questions from their customers. ComplAi covers both directions.
Upstream
Collect safety and technical data sheets, CAS/EC identifiers, REACH status, origin and certificates from every raw material supplier in one continuous channel, updated only when something changes.
Downstream
Publish verified company- and product-level evidence once in a ComplAi Trust Centre, so customers — including medical device and cosmetics manufacturers — find what they need without another questionnaire.
Change control
When a supplier changes a site, a process or a composition, the notification, your assessment and the updated data stay in one record.
Your customers qualify every raw material against a complete, current dossier — composition, allergens, CMR/SVHC and REACH status, palm and RSPO origin, certificates and their expiry dates. ComplAi keeps that dossier as structured data rather than PDFs in an inbox, so you can answer the next customer from what you already hold.
- Need
- Search
- Pre-screen questionnaire (ComplAi)
- Samples
- Tender
- Supplier qualification (ComplAi)
- Compliance dossier (ComplAi)
- Onboarding
- Monitoring and change control (ComplAi)
Four pillars behind a supply chain that stays compliant.
Sustain
Year-on-year collection focused on changes only.
Accelerate
Suppliers draft answers from their own documents; you review by exception.
Collaborate
Corrective actions and messages in one place, not in email.
Prove
Every answer cited to its source, ready for the auditor.
ComplAi supports supply chain consultants helping large cosmetics companies collect and manage declarations and evidence of cruelty-free ingredients under the Leaping Bunny standard, owned by Cruelty Free International.
- 60% ahead of previous benchmarks in the first year collection across thousands of suppliers
“With ComplAi we completed the first year collection across thousands of suppliers 60% ahead of previous benchmarks and helped our customer dramatically reduce time to market.”
Frequently asked questions
Can we use our own questionnaire?
Yes. You invite each supplier into a collaborative data room with your own questionnaire enabled, or configure one standard.
Where is supplier data hosted?
All data is hosted in the EU. ComplAi is ISO 27001 certified and GDPR compliant.
Bring one supplier questionnaire.
We’ll show you how your suppliers would answer it in ComplAi.